Vice President Facilities

Job Description : VP FACILITIES MALAYSIA A well-established university is seeking a VP of Facilities. In this job, you will be responsible for overseeing the maintenance and management of particular facilities, as well as developing and executing management programmes and coordinating facility maintenance with a team of professionals to keep buildings, equipment, and supplies in good order. About the VP of Facilities Role: In this position, you will be responsible for ensuring effective and efficient operations in the management of the facilities, policies, projects, and processes of the property, along with handling all new site setup and refurbishment projects for existing sites. Key Responsibilities: · Managing and overseeing facilities specific operations and maintenance processes and procedures, overseeing day-to-day performance of multi-site technician teams · Auditing the club facilities and equipment to ensure that the PPM and job request systems are being properly implemented to ensure first class facilities are provided to the members · Maintaining sufficient and safe physical office space with a conducive and healthy working environment to staff and its clients · Managing and ensuring that the condition and safety of office premises are following relevant regulatory and group policies and procedures e.g. health and safety policies including conducting emergency evacuation exercise and incident management · Leading coordination of building space allocation, layout and expansion - develop and implement strategic plans on use of space, renovations to accommodate growth throughout the organisation. Developing and managing plans and annual budget for department and function, scheduling expenditure and analysing cost and variances · Strategising, formulating, developing, and driving key strategic business initiatives, service insight contribution and standardisation of operations, policies, guidelines, and design related to the properties · Maintaining and safeguarding the physical assets and services including identifying potential causes of accident loss, recommending, and implementing preventive measures, devising plans to minimise costs and damage for effective cost management control and containment · Leading and project managing any office expansion initiatives and renovation works of existing sites · Managing and developing team to have necessary skills and competencies to support functional responsibilities including their training needs and career performance management · Developing and retaining competent production workforce by providing leadership, coaching, training and motivation · Being accountable for facilities department and related CAPEX budgeting process, and overseeing the proper budgeting and utilisation of production department budget To be successful in this VP of Facilities role, you should have over 10 years of facilities management experience, preferably within the education industry. Key Requirements: · Degree in engineering, property management, property/real estate management or related fields of study · Minimum of 10 years of work experience in facilities management, including five years in a managerial capacity · Prior experience managing commercial building is ideal · Prior experience in remotely managing technicians is highly preferable · Good problem-solving and crisis management skills obtained through years of experience in troubleshooting building maintenance and management problems, and handling crisis situations · Clear thinking with strong analytical abilities with attention to detail and problem-solving skills · Good grasp of process efficiency methodology and a good eye in cost management · Team player, able to meet tight deadlines with the ability to organise and prioritise · Excellent communication and interpersonal skills, fluent in both speaking and writing English · High ethical standards and able to convey professionalism and leadership to users of the office facilities · Passion for efficiency and effectiveness

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