Fleet Operations Manager

Job Description : FLEET OPERATIONS MANAGER DUBAI The Fleet Operations Manager is responsible for planning, managing, supervising, and coordinating the fleet management related activities. The position also takes care of directing and organizing procurement, operation, maintenance, repairing and servicing of the vehicles. The position will be responsible for overall administrative and operational responsibility with regards to the fleet of vehicles and the manpower services. Responsibilities: 1. Strategy and Planning · Develop strategies to have an integrated scheduling of the transport section that ensures the optimum usage of vehicles and drivers · Complete planning of the safe transportation of the employees to client site on time and every time · Effective and timely maintenance, servicing and repair of vehicles in order to minimize down time · Ensure cost reduction of non-fuel cost like maintenance cost, vehicle down time etc. 2. Operations Management · Direct the work related to fleet management activities according to priority and ensure the same are carried out within the timelines, rules and regulations · Control and monitor vehicle and driver's utilization and achieve cost reduction through efficient route planning and utilization of in-house drivers · Coordinate and interact with relevant teams including Operations, Scheduling & Timekeeping to understanding the needs and issues · Study the need and requirement for vehicle procurement and rentals based on the Operational load that is connected to business · Identification of resources including Manpower, specifically Drivers (sourcing through internal pool or external) based on the needs · Measure, monitor and bring about necessary improvements in the processes. 3. Financial and Procurement Management · Provide input and assistance for developing and implementing the annual budget by analyzing and reviewing the financial data · Responsible for financial KPI (eg: overheads, expenses etc.) while ensuring overall financial health. · Evaluate the costs and benefits of all new ideas and initiatives to seek the approval of COO- PS prior to its implementation. · Monitor vehicles and equipment's being purchased or leased and maintain close control over the process · Negotiate contract terms and conditions for an optimum mix of price and quality 4. Organization, Culture & People · Ensure complete enforcement of performance standards and organizational policies in the PS Transport · Provide direction and motivation to Transport Supervisors, Drivers and other employees in the team. Ensure adequate training is being imparted to all these employees as required to effectivise their respective responsibilities. · Coordinate and support the team in achieving business strategies. 5. Reporting and MIS · Ensure complete updated records are maintained for every vehicle on the fleet · Ensure preventive maintenance and cleanliness of all vehicles · Prepare MIS reports, analysis of daily reports and ensure timely reporting to Leadership Team on progress of transport related strategies and status of projects undertaken. · Provide the COO PS with thorough and accurate information of the Transport · Ensure attendance of employees in all Trainings, HR Roadshows and company engagement events. 6. Compliance · Strive to achieve "zero road accident" for all inhouse vehicles · Maintain add-on quality, health, safety and environment standards such as ISO, Integrated Management System or other system practiced within the organization. · Understand and implement the company safety policies and procedures as described in the Dulsco integrated management system. · Will be accountable and responsible for duties as described in the HSE roles and responsibilities document of IMS. Required Qualifications & Experience · Degree in Engineering field preferably Mechanical or any equivalent Technical qualification · Additional Certificate or any qualification in relation to Fleet is advantage · At least 8 years of experience of fleet management · Accustomed to working within a matrix reporting organization and in a multi-cultural environment · Must have good command over English & Arabic (Reading, Writing & Speaking) Job-specific Skills, Requirements · Sound knowledge of technical aspects of fleet and business strategy · Service oriented · Understand client/customer needs and identify solutions · High level of decision making skills, problem-solving skills, and strong analytical skills · Handle difficult situations and seek solutions to overcome issues · Take proactive measures and initiatives, and stick to timelines · Demonstrate effective communication and inter-personal skills · Display high ethical standards KPI / PERFORMANCE INDICATORS 1. Decision making 2. Analytical Skills 3. Organization and Time Management Skills 4. Ability to interface and influence at all levels 5. Leadership Skills 6. Willingness and adaptability to changing priorities 7. People management skills 8. Problem solving techniques 9. Assertiveness

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