Head of Administration and Facilities

Job Description : HEAD OF ADMIN AND FACILITIES MALAYSIA One of the largest global commercial banks is looking for a dynamic candidate to take on a Head of Admin and Facilities job to lead the administrative and facilities management initiatives of the organisation. This position reports to the Finance Director. In this position, you will be responsible for ensuring effective and efficient operations for the management of the facilities, policies, projects and processes of the property. · Maintaining sufficient and safe physical office space with conducive and healthy working environment to staff and its clients · Managing and ensuring that the condition and safety of office premises are in compliance with relevant regulatory and group policies and procedures e.g. health and safety policies including conducting emergency evacuation exercise and incident management · Ensuring all procurement activities are conducted with due diligence and in compliance with prescribed policies and procedures · Engaging and managing landlords and vendors to provide repairs and maintenance to office premises on timely basis and with quality · Developing and managing plans and annual budget for department and function, scheduling expenditure and analysing cost and variances · Strategising, formulating, developing and driving key strategic business initiatives, service insight contribution and standardisation of operations, policies, guidelines and design related to the properties · Maintaining and safeguarding the physical assets and services including identifying potential causes of accident loss, recommending and implementing preventive measures, devising plans to minimise costs and damage for effective cost management control and containment · Formulating high degree of corporate transparency, integrity, strong corporate governance, compliance of audits and statutory requirements, leveraging on integrated technology platform to enhance efficiency through better systems and processes · Responsible for the efficient functioning of the reception and internal mail delivery and travel management of staff · Leading and project managing any office expansion initiatives and renovation works of existing offices · Managing and developing team to have necessary skills and competencies to support functional responsibilities including their training needs and career performance management To succeed in this Head of Admin and Facilities role, you should have over ten years of office and property management experience. · Degree in Property Management, Business Administration, Property/Real Estate Management or related field of study · Minimum of 10 years' working experience in office and property management · Five years of experience in a leadership capacity and managing a team · Good problem-solving and crisis management skill obtained through years of experience in troubleshooting building maintenance and management problems, and handling crisis situations · Clear thinking with strong analytical abilities with attention to detail and problem-solving skills · Have a good grasp of process efficiency methodology and a good eye in cost management · Team player, able to meet tight deadlines with ability to organise and prioritise · Excellent communication and interpersonal skills, fluent in both speaking and writing English · High ethical standards and able to convey professionalism and leadership to users of the office facilities · Passion for efficiency and effectiveness

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