Administration Manager

Job Description : ADMIN MANAGER NIGERIA 15+ years experience Budget & Cost Control · Manage annual budgets of Admin. To ensure all controls are in place to manage costs within budget. · To record and monitor the usage and analyze the efficiency level with of the administrative costs. Process Controls · To streamline and maintain SOPs, documents for all processes in administration to ensure efficient service delivery at the plant and to ensure they are in line with corporate admin processes. · Reviewing Administrative SLAs and ensuring that SLAs have been implemented and delivered as per them. Facilities Management · Responsible for Plant Security in the shift. · Regular check on Security systems. · Ensuring maintenance of facilities, infrastructure, and buildings. · Handling Facility/ Security Contract manpower and their compensation in accordance to applicable labor laws. · Responsible for ensuring good standards of Housekeeping in plant. · Preventive Maintenance of Office area as per Maintenance Plan. · Liaise with all statutory bodies and ensure strict adherence to all statutory compliances. · Stock Inventory Management of Office consumables, furniture and other company assets at Office locations. · Office Material Movement of Inward and Outward, Issuing of Gate Passes relevant Security Processes. · Courier management at plant · Office seating arrangements, organize seating for new recruits in terms of basic admin · Horticulture, Waste Management, Scrap Management, Fogging & Pest Control. · Canteen / Cafeteria Administration, facilities related to canteen infrastructure & Maintain Hygiene. · Getting general administration stationery & cutlery customized and printed. · Ensuring all signage are placed correctly. · Focus to resolve the internal consumers quarries which will receive through portal should be attended- on top priority. 4. · Employee Travel and Logistics · Responsible for ensuring ground transportation & stay arrangements for all employees and guests visiting/ travelling from & To Plant location. · Daily check on company provided transportation facility for employees. Vendor Management · Keep a Track of Vendors on Performance, Quality, and Services. · Develop alternate Vendors for Critical Services. · Renewal of AMCs and contracts with Vendors/Service providers. · Timely submission of all vendor's bill after verification and also take follow-up for vendors payment from the respective department. Vehicle Leasing · Managing staff bus operations and shuttle services · Managing Ambulance operations · Ensuring timely payment to Vehicle vendors, and service providers and resolving the disputes with regard to payment and service · Facilitate for Car servicing and coordinate the resolution of other issues related to vehicles. Safety & Security · Responsible for Security compliance in accordance with McCain India for Mehsana and Gujarat Location · Take care of all safety and security arrangements for senior-level visits. · Security Management/CCTV Surveillance & utilization of resources. Oversee security initiatives at the Factory. · Monitoring the tactical deployment of sophisticated & advanced security surveillance systems such as closed-circuit cameras, access control, etc, and interpreting various results generated by them. · Assess and carry out the effective deployment of all security personnel at all key and vulnerable points. · Daily briefing/de-briefing and deployment of Guards on a rotation basis. Physical Checking of daily deployment, attendance verification & processing of bills. · Prevention of crime, theft & pilferage and ensuring zero percent loss due to theft/pilferage. Listening · Effectively handling problems/disputes created by locals/villagers/ local Leaders/members of parliament & workers that affects the normal functioning of the Plant. · Liaising with Government Officials i.e. UGVCL, BSNL, GIDC, Association, GPCB, Police department & other Institutions. Projects or Special Assignments · Organize Annual Conference / H1 Celebration / Periodic Celebrations/ Award functions · Organize Meet & Greet events with the Plant Leadership team · Support in Annual Health check-ups of employees.

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