Procurement and Logistics Head

Job Description : PROCUREMENT AND LOGISTICS MANAGER VIETNAM To provide a procurement and logistics management service to the relevant business unit through frequent reporting and ensuring that goods are delivered on time, within budget and compliant with procurement policies and within the expected quality requirement. KEY PERFORMANCE AREAS 1. Structuring Phase of projects • Manage all assigned Procurement and Logistics team members within the designated region • Ensure that logistic risks are identified during the structuring phase and timeously communicated to Project Manager • Prepare and issue logistic advice to the project • Responsible for all project RFP’s, evaluations, recommendations and final procurement strategy • Lead negotiations with Suppliers and Contractors and prepare final draft contracts in coordination with the legal team 2. Delivery/execution phase • Ensure that procurement and logistic contracts are signed, filed and distributed to relevant parties • Efficient management of resources ensuring deliverables are achieved on time • Ensure that the milestone project documentation is obtained, shared on the document management system and communicated to Project Team • Advise the Project Manager of potential contract breaches and manage assigned project risks • Prepare and implement contract variations to Suppliers timeously and ensure receipt of variations is acknowledged/agreed upon • Ensure that all procurement packages are managed within contract budget and ensure that contracts are closed out at end of project • Advise Projects and Operations team on appropriate training to Operation & Maintenance team by equipment by Suppliers • Ensure that all spare parts are ordered and delivered in accordance with the EPC spare parts list • Ensure that warranty register is handed over to Asset Management team • Compile lessons learned report and submit to Project Manager • Manage warranty claims on defective products with Suppliers • Report on a bi-weekly basis to the Project Manager on production, shipment and delivery status • Manage of supplier documentation to support EPC milestone claims When supporting Operations and Maintenance/Asset Management business unit: 3. Procurement Compliance • Implement procurement policy and procedure for the respective countries • Manage the training and follow up of relevant O&M personnel for the implementation of the procurement policy and procedure • Conduct the audit of the implementation of procurement policy and procedure • Ensure the implementation of local content and economic development commitments under procurement • Ensure electronic filing is kept up to date 4. Strategic procurement • Responsible for procurement of assets including spare parts • Request proposals, evaluate, negotiate, conclude and contract service agreements and supply accounts • Manage the warranty claims on behalf of EPC • Report on monthly basis to project company board • Manage logistics to support delivery of assets to site KNOWLEDGE, SKILLS & EXPERIENCE 6.1 Knowledge Min: • Degree in Supply Chain Management or Commercial degree • Excellent knowledge in Excel • Proficient in MSWord • Excellent knowledge of PowerPoint presentation Ideal: • Additional qualification in Legal, technical or financial 6.2 Skills • Presentation and report writing skills • Excellent communication skills, convincing personality, customer and goal oriented • Speak and write English fluently. Other language skills like Spanish, German, French are an advantage • Independent and self-dependent working • Assertiveness and organisational skills • High energy level and motivation • Proactive and initiative-taking • Good negotiation skills, building relationships and trust • High integrity • Strong team leadership and team builder with excellent managerial skills and multicultural awareness and intercultural competence • Analytical thinking • Process driven 6.3 Experience Min: 8+ years’ experience in Supply Chain management This includes: 2+ years’ experience in a managerial position Ideal: 3+ years’ experience in renewable energy construction projects 7. ADDITIONAL INFORMATION • Should be available and accustomed to travel extensively internationally to 3rd world and other countries • Must be able to work extended hours

---

Back