Procurement Manager

Job Description : FMCG RETAIL PROCUREMENT MANAGER NON CHINA FOR DRC 10+ years experience Overall responsibility for purchasing and cost-estimating activities for ELS other than the China market. · Deciding with management what FMCG products are needed. · Sending requirement emails to suppliers and requests for Pro forma invoices as per requirement. · Review Purchase order, Pro forma invoice and get approval from the business head. · Introduction of new products and suppliers with the help of management. · Based on the samples from suppliers, get confirmation from the market, whether the product is viable for the Congo market or not, and get a detailed comparison of the price, and quality of new a product with different brands available in the market. · Preparing initial costing and requests for promotional amounts from suppliers, based on the results. Sending a confirmation email to the supplier. · Negotiating for competitive prices and changing payment terms as Cash against documents (CAD). Based on the supplier response, suggesting for credit insurance process and another process to change payment terms. · Requesting new and old suppliers to provide sole distribution ship contracts. · Coordinating with suppliers and getting confirmation of the final required order and loading dates. · Cross-check the invoice & BL, Pro forma invoice, and commercial invoice and create Payment requisition as per pending and requested amount. · Follow up with the accounts team regarding payment to suppliers and send swift copies to suppliers on a timely basis and get a confirmation for same. · Get detailed updates regarding reorders, and follow up same with the supplier to close the order as soon as possible. · Coordinating with the Logistics team and as well as supplier regarding urgent loading and informing same to logistics team of the right email for the shipping line to dispatch on the requested time · Coordinating with the Logistics team regarding clearance of urgent containers from the port of dispatch, based on the stock level. · Providing sales reports to suppliers on a monthly basis · Creating forecast reports based on the request of suppliers. 2. Ensuring that purchasing strategies and processes are in place to meet the business objectives and operational needs in terms of price, quality, and delivery targets, which enables the company to function and compete effectively in the market including: · Terms & conditions, · Supplier selection/deselection · Evaluation and rationalization of supply chain solutions including vendor management inventory, supplier consignment and stock safety. 3. Evaluate the challenges faced in procurement and take action to mitigate risk and develop opportunities 4. Contribution to overall business strategy and annual budget process. 5. Taking ownership of purchasing policy guidelines and any associated documents 6. Managing relationships and negotiating with key suppliers 7. Negotiating contract terms with key suppliers to ensure value for money, quality standards, delivery terms etc. 8. Crafting negotiation strategies and closing deals with optimal terms. 9. Forecast price and market trends to identify changes of balance in buyer-supplier power. 10. Identifying and partnering with reliable vendors & suppliers in order to develop an overall vendor base which creates and sustains a competitive advantage utilizing global market exploitation, leveraging spending and technologies 11. Ensuring professional and consistent supplier management is applied across the supply base in line with the purchasing policy 12. Providing Leadership, Coaching, mentoring, and developing direct reports and managing a high-performing team of procurement managers and executives, that delivers continue improvement, add value and cost reduction 13. Ensuring strong communication with the team to facilitate the exchange of information in order to implement change and improvements 14. Providing leadership, coordination and coaching to the team enables them to achieve their goal. 15. Providing inputs and holding for purchasing and cost-estimating budgets 16. Preparing annual purchase budget, forecasts and all capital expenditure proposals and managing budget from identification to completion of projects 17. Developing and maintaining a strong relationship with the Logistics department to ensure optimal performance 18. Work collaboratively, negotiating and engaging with key stakeholders to facilitate delivery and compliance 19. Communicating with stakeholders the impact of market change and the potential effect on supply and recommending solutions without compromising the quality of products & services while optimizing cost. 20. Reviewing environmental strategies that impact future ways of operating and ensuring implementation where possible. Desired Candidate Profile · Good knowledge of SAP MM · Procurement process & Import documentation · FMCG products knowledge

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