Procurement Manager

Job Description : PROCUREMENT MANAGER DRC · Management of ongoing purchasing strategy and activity and for ensuring optimal supplier performance and price. · Ensuring the function is operating in line with the objectives of the business to add value, mitigate supply chain risk, and cost savings Duties & Responsibilities: 1. Over all responsibility of purchasing and cost estimating activities for ELS other than China market. · Deciding with management what FMCG products are needed. · Sending requirement email to suppliers and request for Pro forma invoice as per requirement. · Review Purchase order, Pro forma invoice and get approval from business head. · Introduction of new Products and suppliers with the help of management. · Based on the samples from suppliers, get confirmation from market, either product viable for Congo market or not, and get detail comparison on price, quality of new a product with different brands available in the market. · Preparing initial costing and request for promotional amount form suppliers, based on the results. Sending confirmation email to supplier. · Negotiating for competitive price and change of payment terms as a Cash against documents (CAD). Based on the supplier response, suggesting for credit insurance process and other process to change payment terms. · Requesting new and old suppliers to provide sole distribution ship contract. · Coordinating with supplier and get confirmation of final required order and loading dates. · Cross check the invoice & BL, Pro forma invoice, commercial invoice and create Payment requisition as per pending and requested amount. · Follow up with accounts team regarding payment to suppliers and sending swift copies to suppliers on timely basis and get confirmation for same. · Get detail updates regarding reorders, and follow up same with supplier to close the order as soon as possible. · Coordinating with Logistics team and as well as supplier regarding urgent loading and informing same to logistics team to right email for shipping line to dispatch on requested time · Coordinating with Logistics team regarding clearance of urgent containers from port of dispatch, based on the stock level. · Providing sales reports to suppliers on monthly basis · Creating forecast reports based on the request of suppliers. 2. Ensuring that purchasing strategies and processes are in place to meet business objective and operational needs in terms of price, quality, and delivery targets, which enables the company to function and compete effectively in the market to include: · Terms & conditions, · Supplier selection/de selection · Evaluation and rationalization of supply chain solution including vendor management inventory, supplier consignment and stock safety. 3. Evaluate the challenges faced in procurement and take action to mitigate risk and develop opportunities 4. Contribution to overall business strategy and annual budget process. 5. Taking ownership of purchasing policy guidelines and any associated documents 6. Managing relationship and negotiating with key suppliers 7. Negotiating contract terms with key suppliers to ensure value for money, quality standards, delivery terms etc. 8. Crafting negotiation strategies and close deal with optimal terms. 9. Forecast price and market trends to identify changes of balance in buyer-supplier power. 10. Identifying and partnering with reliable vendors & suppliers in order to develop an overall vender base which creates and sustains a competitive advantage utilizing global market exploitation, leveraging spends and technologies 11. Ensuring professional and consistent supplier management is applied across the supply base in line with the purchasing policy 12. Providing Leadership, Coaching, mentoring, and developing direct reports and managing a high performing team of procurement managers and executives, that delivers continue improvement , add value and cost reduction 13. Ensuring strong communication with team to facilitate exchange of information in order to implement change and improvements 14. Providing leadership, coordination and coaching to the team end enabling them to achieve their goal. 15. Providing inputs and holding for purchasing and cost estimating budgets 16. Preparing annual purchase budget, forecasts and all capital expenditure proposals and managing budget from identification to completion of projects 17. Developing and maintaining strong relationship with Logistics department to ensure optimal performance 18. Work collaboratively, negotiating and engaging with key stakeholders to facilitate delivery and compliance 19. Communicating with stakeholders the impact of market change and potential effect on supply and recommending solutions without compromising quality of products & services while optimizing cost. 20. Reviewing environmental strategies that impact on future ways of operating and ensure implementation where possible. Desired Candidate Profile Technical Knowledge / skills / Required Training: · Good knowledge of SAP MM · Procurement process & Import documentation · FMCG products knowledge Core Competencies: · Problem solving, Time management, Team work, negotiation skill, Interpersonal skill Computer Skills: · MS Office- MS Word, MS Excel advance level , Power point

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