Procurement Head

Job Description : PROCUREMENT HEAD DUBAI Responsible for concluding terms & conditions of purchases, and contracts with 3rd parties. Formulate procurement department’s procedures and accountabilities for Procurement Director approval. Propose to Procurement Director procurement & contract routes suitable for each project. At award, outperform the estimate & approved pitch amount; reduce working capital by installing a back-to-back standardized approach with suppliers. Delivers to Production & Finance departments, finalized terms, conditions, lead time, etc. Install culture of long terms savings & trust Main Accountabilities: Accountabilities’ Performance Measure: Lead Procurement team to systematically issue project procurement logs Lead Procurement team to create contract docs from available scope (BOQ, Prelim drawings, outline specs) Works hand-in-hand with Estimation, Production & Finance departments during pitch period. Propose viable alternative & courses of actions or materials while pricing base scope Just in Time pricing during pitch period Examine & review tender, contract and design documents and analyzes specifications. Compile & complete contract documents, inquire for missing, escalate until acquiring all required documents. Sustain & maintain strategic relations with suppliers, creating loyalty in the approach. Propose, formulate procurement route & negotiate sub-contracts terms & conditions Take over from Estimation Dept & negotiatie bids with proper level of detail, breakdown (material, labor, etc.) Deliver to Production & Finance, award terms & conditions, including optimized payment terms. ETA, lead times, highlight risks & delays, weekly updates. Secure enough to protect company’s interest. To produce contract documents for prompt engagement at pitch award. Alternatives with earlier deliveries, availability or more economical Support other departments’ approach, & 3rd party bidders’ . To engage the company on secure basis, after analyzing bid documents. to ensure lump sum with no room to variation due to incomplete docs Achieve just in time yet competitive pricing. To best meet project set KPIs. Meet working capital objective. To optimize cost, terms and improve project profitability. Terms to meet project set KPI, protect company, reduce capital calls. Education Requirements: Bachelor of Science in Civil Engineering or Architecture. Alternatively, a major in business. Technical Skills and Experience: At least 15 years in construction industry, mainly in major building (retail/malls/etc.) projects At least 7 to 10 years in estimation experience. Advanced English. Team player Contract Management & Administration experience is a must. Highly proficient in Microsoft Office with higher level Excel skills. Experienced in EPC construction contract & cost management. Experience in Saudi market, public sectors, ministries. Expert level in contracts, practiced in UAE & KSA. Ability of handling complex discussions and negotiations with lawyers, owners, and other stakeholders. Competencies Required: Planning and organizing. Attentive to details. Problem solving capabilities. Advanced negotiation skills. Possessing a strategic knowledge, understand suppliers’ dynamics and commercial professional practices. Key Risk Area associated with this position competencies: At award, exceed or only meet pitch approved project. Lenient on terms & conditions leading to undefendable variations to the budget. Uninformed negotiation practitioner. Not able to assess risk associated with scope Lack of emotional intelligence with suppliers & contractors. Lack of fair judgement or excess of details orientation leading to impossibility to conclude agreement. Cracks under pressure; burn outs. Communications: Internal: the rest of the departments, and report into Procurement Director. External: Service providers, contractors, suppliers. Member of bidding and award steering committee Working Conditions: Normally 5 days a week at head office; during bidding stage, weekend attendance may be required, or travel into KSA for suppliers, contractors or Client meeting. Availability on site if needed.

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