Admin and Finance Manager

Job Description : FINANCE AND ADMIN MANAGER TANZANIA 12+ years experience Max age 40 DETAILED JOB DESCRIPTION FINANCE · To manage a Team of Subordinates and ensure all Finance tasks are achieved as · assigned seamlessly, be a guide, mentor and improve overall efficiencies of the · department. · To ensure 100% compliance, positive cash flow position and customer satisfaction. · Debtors To always monitor that payments are received timely and liaise with · finance department of our respective top customers whenever there are any · accounting challenges slowing down payment and if necessary, personally follow · up including meeting customers. · Creditors – Ensuring creditor payments are reconciled and paid timely including · negotiating of better rates and payment terms. · Ensure Bank balance checking is done every day and bank reconciliation report is · prepared monthly. · Oversee all Import Procedures i.e. track BL, payment of duties and taxes, and costing · once goods have arrived. · To attend trainings, depot sites, and other functions as per company requirements. · To be able to travel when required. · To work hand in hand with GM, CFO and CEO for quarterly budget review, and · managing cost-cutting initiatives for the operational expenditure. · To improve the purchasing, filing, and tax planning systems within the company to · streamline and cost cut. · Ensure Physical Stock verification is done monthly, Advise GM and CEO on ordering · once MOQ is reached and ensure stock management reports are maintained in ERP. · To liaise with our bankers to ensure company is meeting its requirements and saving · wherever possible by using optimal facilities and reducing charges wherever · possible. · To match VAT v/s EFD records monthly (and tracking daily z-reports from cashier · report), to ensure our VAT payments are accurate, and our EFD usage is 99% · accurate. · Oversee correctness and timeliness of all the company and employment taxes · monthly (VAT, Excise, PAYE, SDL, NSSF, CSL, Provisional Tax, P9/P10, etc.) · Interact with other managers to provide consultative support to planning initiatives · through financial and management information analysis, reports, and · recommendations. · To ensure all reports are received on time for decision making, such as: cash flow · projections, performance per product, P&L per month, and any other reports · required by any direct reports or indirect reports on ad-hoc basis. · Responsible for Annual statutory audits, ensuring audited financials are signed off · and filed within specific deadlines. · Key contact person for the Revenue Authorities, ensuring any tax queries and audits · are handled with minimum exposure to the company. · To create Standard Operating Procedure (SOP) for Finance Department, procedural · flow charts, IT systems hand-in hand with CFO/Directors and any other 3rd Party · suppliers. · To monitor company financial data, and create custom reports for each · department, i.e. sales report per segment or product, vehicle productivity report, fuel · analysis report, etc. in order to strengthen strategic planning. · To understand the company’s key performance indicators (KPI’s), vision, mission, and · targets, and to ensure you are providing management quarterly suggestions to · meeting them. · Developing, operating, and maintaining detailed product cost matrix as well as · guiding product development, production, and sourcing teams on cost reduction · opportunities. · Keep abreast of changes in financial regulations and legislation. · Any other relevant tasks as instructed by General Manager, Group CFO, Group CEO · and Other Directors. ADMINISTRATION · Responsible for company legal secretary issues, ensuring annual returns with BRELA · are filed on time. · Responsible for administration issues including ensuring company insurances, licenses · are updated on time. · Assist and support HR Department to resolve any staff related issues and oversee · arithmetic accuracy of termination dues and are in line with labor laws.

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