Deputy Head Supply Chain

Job Description : DEPUTY HEAD SUPPLY CHAIN NIGERIA 15-20 years experience Deputy Head, Supply Chain Key Information : - The role will be based at Lagos, Nigeria - With rapid and dynamic development in our banking and finance operations in one of our corporate head offices, we are placing a focus on finding a smart operations candidate to take on Clearing & Forwarding and import documentation activities. Background : - Should be an experienced supply chain professional with experience of working for a manufacturing or FMCG multinational - Should have extensive experience with freight forwarders and clearing & forwarding agents. - Must have experience of handling shipping documents, HS Codes, and multiple type of raw materials. Role and Responsibilities: 1. C&F Activities - Lagos a. Manage: i. Manage of team of expats and locals for clearing and forwarding activities. Team of expats clears 100% of our goods. ii. Manage third-party agents if clearing any of our consignments and ensure happening within SLAs. iii. Manage a reliable network of transporters and monitor their performance - adding, removing, blacklisting as per performance. b. Documents: i. Checking of import documents sent by Softara or Supplier before consignments arrive to ensure all in place and gaps are fixed. ii. Understanding of custom duties, HS codes, thinking ability to suggest what HS codes, product descriptions will be helpful for Group. iii. Attention to detail when reviewing documents to pick on errors early-on to avoid clearing issues after goods arrive. c. Import Operations: i. Well organized to plan well for operations and be on top of all consignments. ii. Arranging for container transfer, custom examination, custom release, shipping delivery order, transporter delivery order within SLAs. iii. Handling issues arising with customs in an effective manner to avoid demurrages and detentions. d. Salt Discharge: i. Working with regulatory agencies to fast berthing of salt vessels. ii. Coordinating discharge operations with barges, tippers, and workers. iii. Keeping track of all events with accurate details to ensure we are not overcharged for demurrages and penalties. e. Information: i. Information sharing with units - daily email updates on consignments being cleared, delivered for the week. ii. Accurate weekly report to units on status of consignments iii. Accurate reconciliation with HO Accounts f. Navigate: i. Ability to establish good relationships within Customs and Port Personnel to be able to handle issues effectively for the Group. ii. Arranging for annual regulatory permits for all units and one-off permits as and when needed. Establish relationships to make them happen quickly for the Group. 2. Shipping Documents and Payments a. LC, Form M, PAAR for Imports i. Opening Form M for all imports. ii. Coordinating and supporting imports process between Units and Mumbai + Dubai teams. iii. Tracking PAAR to ensure available well before cargo arrival. iv. Tracking all trade documents for imports. b. Payments disbursement and oversight i. All expenses are recorded in Tally for reports and monthly MIS. ii. Ensure payments are being disbursed with due checks and approvals. iii. Ensure all voucher expenses are checked for authenticity, within expected limits and for any excesses. iv. Minimise payments via cash. All cash payments to be recorded with due explanation for internal audit. c. Agents, Vendors Management i. Agent rates and charges compared to ensure quotes and invoices are competitive and in line with market rates. ii. Ensure all USD payments are made with appropriate exchange rate and duly checked with Head Office Accounts. iii. Payments to ports, shipping lines, terminals which can be paid directly to be paid directly without routing through Agents. iv. Monthly reconciliation of creditors to ensure no overpayments to any of the agents and vendors. v. Any payments made to ports, terminals via agents to be duly verified payment has received with "no dues statement" to ensure the business is not liable for dues in future. d. Head Office Coordination i. Reconcile all cash and payment disbursements with Head Office Accounts team on a weekly basis. e. Reports i. Weekly expense report to be circulated to Head Office Accounts. ii. Monthly MIS to be circulated within 45 days of month end. iii. Refunds and insurance claims are tracked for credits. f. Consultancy Charges i. All consultancy charges to be paid as per Head Office policy. 3. Continuous Improvement a. Pro-actively suggest cost reduction initiatives possible for C&F. b. Pro-actively suggest process improvements to improve overall functioning of C&F.

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