Facilities Manager

Job Description : FACILITIES MANAGER LONDON UK Candidate must have or be able to apply for working rights in the UK A globally renowned real estate business are looking for a FACILITIES MANAGER Reporting to Partner and Head of Facilities you will be supporting a well establish facilities team at their global headquarters. Running and monitoring the FM Helpdesk, ensuring calls are dealt with within the agreed SLAs. Undertake monthly contract meetings with M&E, cleaning service providers, managing and monitoring performance against contracted SLAs and KPIs. Carry out analysis of monthly reports taking appropriate action to ensure continuous improvement is achieved. Oversee/manage the spend on the contracts, ensuring value for money is achieved at all times Day to day operational management of the Paragon team in terms of post and courier services. Attend monthly contract meetings. Management of the M&E engineer and cleaning manager, ensuring all statutory tests are carried out, documented and that records and reports are kept up to date. Statistics – Ensure weekly office attendance data is sent out and that FM stats are kept up to date. Assist with the annual FM budget forecasting, monitoring monthly spend against budgets. Project manage refurbishments/allocated works projects for the HQ, to include sourcing contractors, budget management and CDM management, whilst ensuring the works are completed to a high standard. Check RAMS/permits for work, liaising with Security re access permits and contractor building passes. Attend weekly meetings with the FOH and Catering managers to review forthcoming events and FM involvement. Arrange and chair a monthly meeting with the Building Management & Maintenance Team regarding building related issues, obtaining regular updates and progress reports on LL works. Attend H&S/Fire & Environmental and Security audits, actioning any non-compliances. Update the FM & Project Manager on progress and resolved tasks, ensuring compliance is achieved in a timely manner. Carry out weekly cleaning/fabric inspections, liaising with office managers as required to keep the office environment, clean and tidy, recording the inspection report and resulting actions on ‘Teams’. Ensure that daily FM, M&E and cleaning checks are carried and that at least one FM audit per week is recorded on ‘Team’s, and that actions are logged on the FM helpdesk. Management of HQ team moves and reorganisations. Ensure that CAD floorplans are updated, and a master list of locker allocations and furniture inventory is kept up to date. Assist the FM assistants with meeting/presentation room/café set ups if required. BIFM qualified Space planning and CAD experience Understanding of M&E Have the necessary skills and qualifications to provide the effective and efficient delivery of Facilities Management, Services and Projects. Proven budget & forecasting management A self-starter with a good degree of initiative and self-motivation who can deliver effective work without the need for close management Good management skills and the ability to motivate and drive staff to meet the highest possible standards

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