Supply Chain Head

Job Description : HEAD DUPPLY CHAIN ZAMBIA Reporting to the Chief Operations Officer, the Head - Supply Chain will be responsible for the movements of goods from suppliers and to customers, from our premises. Furthermore, he/she will oversee and manage every stage of the production flow, from purchasing the raw materials to the delivery of the final product, ensuring that the right amount of product is made at the right time, as well as coordinate the storage of the product, whist managing optimal inventories. Lastly, he/she will be responsible for the daily coordination, improvement and execution of food manufacturing operations, coordinating with production, planning, quality control and maintenance and customer logistics. The ideal candidate will bring extensive experience in supply chain management, with a focus on agriculture and manufacturing, and possess the skills to lead a team in a fast-paced and dynamic environment. Key responsibilities 1. Managing procurement and imports of all raw materials (including and not limited to soybean, maize, spices, flexible packaging laminates, and MRO items (maintenance, repair and operational consumables) a. Spares used for manufacturing consumer foods, not limited to, shafts, bearings, stators, screws, dies,conveyors, chambers, VFD drives, etc. 2. Negotiate contracts and rates with shipping lines, freight forwarders, customs house brokers, warehouse managers and related third-party logical service providers 3. Ensure that appropriate import and export compliance procedures are followed by employees and contracted service providers 4. Coordinating and overseeing manufacturing operations in order to forecast orders and meet customer demands. 5. Execute demand flow verification processes, engage in short- and long-term planning and conduct inventory analyses for warehouse utilization and manufacturing coordination using SAP 6. He/She must optimize operational resources while executing cost reductions and inventory controls 7. Maintain a total cost perspective with a lean manufacturing mindset 8. Generate and plan daily, weekly and monthly reports to provide stakeholders with actionable data and insights regarding current RM and FG inventory levels, by category and location, with age analysis 9. Leverage commercial forecasts and inventories, and coordinate with production teams to plan future procurement 10. Promote the design, development, and implementation of warehouse, distribution and logistics solutions through technological enhancements in Supply Chain 11. Measure and report on the effectiveness of departmental activities and operations, and often create and maintain safety work instructions and standard operating procedures. 12. Establish and adjust work procedures to meet warehouse demands, production schedules, established workflows and OSHA safety guidelines. 13. Implement strategies to improve service quality, employee efficiency, equipment performance and interdepartmental communication. Key Qualifications & Requirements 1. Bachelors Degree in Engineering, Supply Chain/Logistics or related experience 2. 15+ Years in Supply chain, Maintenance/Repair/Operations, Procurement or related fields 3. Experience in imports and exports, liaising with customs and freight forwarders 4. Ability to professionally communicate with all types of people via phone, email, face -to-face and video conference interactions 5. Strong sense of organization and time management 6. Experience in inventory optimization methods and throughput optimization through a lean manufacturing approach is a plus Solving Problems and Getting Results 1. Accept responsibility for resolving a problem to its final conclusion 2. Assist in the achievement and the on-going improvement of business results 3. Show dissatisfaction with poor performance and drive processes to achieve business goals 4. Strive to achieve agreed deadlines and standards, especially when the going gets tough or the anticipated situation changes 5. Apply a systematic problem-solving approach to identify causes, explore alternatives and recommend the best course of action to resolve the problem now and into the future Functional expertise 1. Remain up to date in your area of specialty or expertise 2. Apply a body of knowledge and experience to current business situations in order to add value and improve business efficiencies and profitability 3. Apply technical or specialist expertise and experience for the benefit of the organisation and consider the context in which these are applied 4. Ensure that your functional expertise supports that of other experts, rather than being in competition with them (e.g. colleagues) 5. Persuade or negotiate with others by relying on technical or specialist knowledge and experience; 6. Present documented material or proposals in a credible and professional manner 7. Share the technical implications of a situation with non-specialists, or explain it to them Interpersonal skills The ideal candidate must be able to: 1. Speak English clearly and confidently i.e. must be articulate; 2. Listen actively to fully understand the other persons view or perspective; 3. Tailor feedback to the specific needs and communication styles of others; 4. Prepare effective presentations and where required, concisely present/communicate a complete and accurate picture of the current situation or of the companys products and services; 5. Develop and maintain two-way communication with a variety of people at different levels both within and outside the organisation; 6. Suggest proposals to address vital concerns and important business issues; and 7. Build a network of relevant role-players both within and outside the organization Team leadership 1. Influence others to achieve the organisations human resources mission and goals; 2. Organise the work and allocate roles and responsibilities to self and staff members; 3. Provide ongoing direction to individuals/teams in terms of roles, goal setting and performance standards; 4. Coach and assign/delegate tasks to develop the capabilities of others and find satisfaction in knowing the impact made on an individuals work and career; 5. Lead from a position of influence, not merely authority; 6. Create and reinforce a culture of teamwork and cooperation amongst all stakeholders; 7. Create a climate of sustainable motivation at work that empowers people to want to do their best; 8. Provide the information and other resources needed for staff to perform their tasks well; 9. Communicate results achieved on a regular basis, and realign focus and standards when needed; 10. Complete face-to-face staff evaluations and written appraisals where appropriate; 11. Resolve conflict between and among employees constructively and fairly; 12. Manage poor performance decisively and in good time; 13. Implement disciplinary procedures where necessary ensuring alignment with organisational policies & governing labour legislation. Strategic Orientation 1. Use complex strategic thinking skills and incorporate conceptual, analytical and intuitive abilities; 2. Disseminate and communicate the vision for the future; 3. Develop clear, step-by-step Human Resource strategies aligned to the Verticals overall Strategic intent and timelines; and understand the organisations inherent strengths & weaknesses in relation to human capital; 4. Understand and keep abreast of competitors strengths and weaknesses; 5. Formulate policies and procedures to support the business; 6. Plan and implement fact based changes and innovations within the business; 7. Identify and verify critical information and intelligence for formulating goals; 8. Set long-term objectives for the business; 9. Build an appropriate image for the company and broader organisation. Entrepreneurship and profitable growth 1. Proactively seek opportunities to grow the current business and identify new business opportunities; 2. Identify opportunities in clients businesses to promote relevant solutions in your own business; 3. Determine, as soon as possible, the costs and benefits of a business proposition; 4. Understand the key performance indicators/influencers driving the market (externally & internally); 5. Understand and manage the market dynamics (competition, the rules of the game and regulations); 6. Understand financial terms and conditions in the business process, including cash flow, discounts, credit terms, implementation costs, project funding, foreign exchange, taxation, et al: 7. Formulate a budget and understand and work closely to deliver that budget. Solving Problems and Getting Results 1. Accept responsibility for resolving a problem to its final conclusion; 2. Drive achievement and the on-going improvement of business results; 3. Show dissatisfaction with poor performance and drive processes to achieve business goals; 4. Strive to achieve agreed deadlines and standards, especially when the going gets tough or the anticipated situation changes; 5. Review and evaluate proposals in line with broader business strategies; 6. Know when to move on to the next opportunity and not invest too much time on spent business opportunities; 7. Apply a systematic problem-solving approach to identify causes, explore alternatives and decide on the best course of action to resolve the problem now and into the future. Family Status - saving + local salary (food/utilities/internet) + 2-3 bedroom apt/house + ticket to/fro once every 2 years for all family + medical insurance + car for first 2 years (if arriving to Zambia for the first time)

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