Procurement Support Section Head

Job Description : PROCUREMENT SUPPORT SECTION HEAD UAE Job Code: PF1/AM1/125 Industry: Shipping & Maritime Please note candidates available in UAE with experience in Oil & Gas background will only be considered for face-to-face interviews. Job Purpose: Establish and maintain a comprehensive Materials & Product Catalogue to support company’s operations covering all operational, maintenance and supporting activities; thus, ensuring timely supply and services of the right products from the right sources at the right time. Ensure availability of sufficient Pre-Qualified Suppliers that meet company’s requirements for procurement and monitor supplier’s performance on regular basis. Adopt effective utilization of storage space, with efficient process of materials logistics, receipts, storage, handling and preservation. Job Responsibilities: Review, analysis and classify stock line items for adequacy and completeness of specification, catalogue group, validity and linkage of User’s requirement. Standardize specification of general stock items and analysis potential duplicate in order to minimize inventory stock. Identification and classification of inventory in fast, slow, non-moving (FSN) items, surplus and obsolete stocks to make sure integrity of spares Collect data with regards to non-stock materials (direct purchase materials) from various User Departments and classify and assign appropriate product group and to integrate with item master product catalogue. Create unique product identification code for all products and services in line with International cataloguing system and procedure. Provide standard technical specification and acceptable quality standard in line with company’s HSE and Quality Management system requirements Review analysis and coordinate with End-Users, Suppliers and manufactures for the new creation and proposal for Stock to ensure correctness of the catalogue date with respect to specification and other engineering data and by making reference to drawings and parts list. Analysis the annual requirement quantity based on the past consumption, forecasted demand plan, stock levels, lead time and storage capacity to maintain effective inventory levels. Assist in the development and maintenance of current procedures, systems and best practices for demand planning and forecasting to ensure that the material requirements are effectively met. Maintain inventory levels per inventory target and minimize obsolescence, ensure that materials shall be received, inspected, handled and stored in such a manner which ensure that the quality and value are preserved in accordance with the original specification, to meet operational requirements. Evaluate the capabilities of the supplier for the product and service classification, as applicable and submit the recommendation for the approval Conduct periodic data analysis to monitor the data quality and integrity. Ensure availability of sufficient pre-qualified suppliers that meet company’s requirements for procurement. Develop and maintain supplier’s performance based on pre-award and post-award criteria. Ensure materials movement are completed in the shortest possible time at the optimal cost from suppliers’ delivery points to the company’s stores Coordinate with 3PL provider, and the respective business function, to ensure safe and timely material availability at destination locations including arranging shipment from overseas on ExWorks, FOB, or FCA basis, where applicable. Contribute to the identification of areas and opportunities for continuous improvement in the processes, policies and procedures. Contribute to the achievement of the approved Performance Objectives for the Section in line with the company’s Performance framework. Job Requirements: Minimum 8 years of experience in materials, vendor and logistics management (minimum 5 years in local market is must) Bachelor’s degree in Electrical/Mechanical Engineering discipline Communication: Able to share information in an effective & collaborative manner, both verbally and in writing. Results & Action Orientation: Demonstrates initiative to generate improvements and foster positive outcomes. Builds Effective Interpersonal Relationships: Demonstrates interpersonal effectiveness in the workplace. Knowledge & Technical Competency: Demonstrates proficiency in technical and job knowledge aspects of the position to achieve high level of performance Computer skills: Computer-literate performer with extensive software proficiency covering wide variety of applications. Analytical skills: highly analytical thinking with demonstrated talent for identifying, scrutinizing, improving, and streamlining complex work processes

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