Procurement and Cost Control Head

Job Description : HEAD OF PROCUREMENT AND COST CONTROL KENYA The Head of Procurement and Cost Control plays a critical role in ensuring efficient procurement processes, cost management, and quality control within a civil construction company. This position requires a seasoned professional with substantial experience in procurement, budgeting, and construction materials management. Responsibilities: 1. Procurement Management: Supplier Sourcing and Negotiation: aggregates). Negotiate favorable terms, including pricing, delivery schedules, and payment terms. Leverage industry relationships to secure competitive deals. Vendor Relationship Management: Cultivate strong relationships with existing suppliers. Evaluate supplier performance based on reliability, quality, and responsiveness. Address any issues promptly to maintain smooth operations. Billing and Collections Oversight: Ensure accurate billing processes for purchased items. Monitor collections to optimize cash flow. 2. Inventory Control: Stock Optimization: Maintain optimal inventory levels to support ongoing construction projects. Implement just-in-time inventory practices where applicable. Balance stock availability with working capital constraints. Inventory Audits: Conduct regular physical inventory counts. Identify slow-moving or obsolete items and take corrective actions. 3. Quality Assurance: Material Quality Checks: Collaborate with quality control teams to verify the quality of construction materials. Inspect items such as cement, aggregates, reinforcement steel, and other critical components. Ensure compliance with relevant quality standards and certifications. 4. Budget Management: Budget Development and Monitoring: Work with finance teams to create comprehensive procurement budgets. Allocate funds for various construction projects, considering project-specific requirements. Monitor actual expenses against budgeted amounts. Implement cost-saving measures without compromising quality. KPI: Procurement Savings: Achieve a savings target of 10% on agreed project tender budgets Monitor and report on actual savings achieved. 5. Project Budgeting and Cost Control: Project Item-wise Budgets: Prepare detailed budgets for individual project items based on overall targets. Monitor and control costs throughout the project lifecycle. Collaborate with project managers to ensure adherence to budgeted amounts. 6. Payment Terms and Cash Flow Management: Average Payment Terms: Achieve an average payment term of 90 days per purchase order (PO). Optimize payment schedules to balance cash flow needs. Working Capital Optimization: Manage payment cycles to minimize working capital requirements. 7. Inventory Management: General Store Inventory: Keep the inventory at the minimum agreed level while ensuring uninterrupted project operations. Implement effective stock rotation strategies. Coordinate with site teams to align inventory needs with project timelines. 8. Material Documentation and Compliance: Vendor Documentation: Arrange and provide vendor drawings, data sheets, and other relevant documents for customer approval. Ensure compliance with contractual requirements. Material Traceability: Maintain accurate records of material sources, certifications, and specifications. 9. Compensation: Competitive compensation at par with the market for expatriates in Kenya. Comprises a fixed component and a variable pay component. Variable pay is tied to achievement of KPIs outlined in the scorecard. Qualifications and Experience: • Education: Bachelors degree in Procurement, Supply Chain Management, or a related field. Relevant professional certifications (e.g., CIPS, CPIM) are advantageous. • Experience: A minimum of 15-20 years of experience in procurement, with at least 10 years in a leadership role. Extensive hands-on experience in the civil construction industry is essential. Proven track record of successful procurement and budget control. • Skills and Attributes: Strong negotiation skills. Analytical thinking and problem-solving abilities. Excellent communication and collaboration skills. Leadership and team management capabilities. In-depth knowledge of construction materials, market dynamics, and industry best practices.

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