Purchase Manager

Job Description : PURCHASING MANAGER ARUSHA TANZANIA 10+ years experience The Purchasing Manager is responsible for managing the procurement of vehicle spare parts, ensuring cost-effective, timely, and quality purchases. This role includes overseeing vendor relationships, managing inventory levels, optimizing costs, and ensuring compliance with company policies and external regulations. The role works closely with maintenance and operations teams to forecast needs and ensure the smooth operation of the vehicle fleet. Develop and implement purchasing strategies aligned with operational and vehicle maintenance needs. Source and evaluate suppliers to ensure cost-effectiveness, quality, and reliability. Negotiate contracts, terms, and pricing agreements with suppliers. Build and maintain long-term relationships with key suppliers and vendors. Monitor inventory levels and set reorder points to prevent overstock or shortages. Track and report on purchase orders, deliveries, and inventory performance. Manage and optimize the budget for spare parts procurement. Collaborate with the maintenance team to understand parts requirements and ensure timely availability. Conduct supplier audits and evaluations to ensure compliance with quality and performance standards. Identify opportunities for cost savings through bulk purchasing and long-term agreements. Develop contingency plans to address supply chain disruptions or delays. Implement and monitor key performance indicators (KPIs) for procurement efficiency and cost control. Coordinate with Store teams to ensure accurate stock records and timely deliveries. Evaluate and approve supplier bids, proposals, and purchase orders. Maintain a database of approved vendors, pricing, and purchase history. Analyze market price trends and forecast future costs to manage budgets effectively. Conduct regular stock inspections to ensure quality and adherence to specifications. Work closely with finance to manage invoices, payments, and financial records. Lead negotiations with suppliers to secure better terms, delivery schedules Collaborate with operations and vehicle maintenance teams to manage critical part shortages. Develop and implement inventory management policies to optimize stock levels. Prepare and present regular reports on procurement performance, cost savings, and supplier performance to senior management. Ensure compliance with company procurement policies and procedures. Oversee returns, exchanges, and warranty claims for defective or incorrect parts. Participate in cross-functional teams to address company-wide procurement goals and challenges. Monitor and manage the lifecycle of purchased parts to ensure optimal usage and reduce wastage. Proven experience in purchasing, procurement, or supply chain management, preferably in the automotive or fleet management sector. Strong negotiation, vendor management, and communication skills. Familiarity with supply chain principles, inventory management software, and procurement tools. Bachelors degree in business, Supply Chain Management, or a related field; Experience in Accounting software SAP. Analytical mindset with strong attention to detail and organizational skills. Ability to manage multiple priorities and meet deadlines under pressure.

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