Administration Head

Job Description : ADMIN HEAD MALAYSIA Qube Integrated Malaysia Sdn Bhd, a renowned leader in business events and exhibition services, is seeking a Head of Administration to join their Kuala Lumpur headquarters. * Play a central role in shaping the administrative framework for one of Malaysia’s most respected business events companies, ensuring operational excellence across all divisions through well-established processes. * Benefit from a collaborative workplace that values knowledge sharing, provides structured training opportunities for professional growth, and fosters an inclusive environment where every voice is heard. * Lead a dedicated team while working closely with management and other departments to guarantee efficient asset management, reliable vendor partnerships, and full regulatory compliance at every stage. What you'll do: As Head of Administration at Qube Integrated Malaysia Sdn Bhd in Kuala Lumpur, you will be entrusted with orchestrating the seamless functioning of all administrative operations within this dynamic organisation. Oversee the administration department to ensure efficient daily operations across multiple business units by fostering a collaborative atmosphere that supports all teams within the organisation. Develop and implement standard operating procedures for asset tracking, licensing, procurement, record management, and compliance to maintain consistency and reliability throughout the company. Act as the primary liaison between senior management and supporting departments such as legal, finance, human resources, information technology, and production to facilitate clear communication and effective problem-solving. Maintain comprehensive master records for all company assets—including laptops, tools, printers, vehicles, and audio-visual equipment—to ensure accurate tracking throughout their lifecycle. Supervise repair schedules, procurement activities, and disposal logs for assets in order to maximise value while minimising downtime across all business functions. Manage relationships with vendors providing utilities, facilities management, courier services, and office equipment maintenance so as to secure dependable service delivery at all times. Ensure all necessary licences—such as municipal permits (DBKL/MBPJ), construction certifications (CIDB), tenancy agreements, and event permits—are current and easily accessible for audit purposes. Monitor general and fire insurance coverage by tracking renewals and maintaining up-to-date risk inventories in order to safeguard company interests effectively. Review purchase requisitions and vendor onboarding documents while ensuring procurement processes adhere strictly to company policy for transparency and audit-readiness. Collaborate with Finance and Project teams to confirm vendor payment readiness so that projects proceed without unnecessary delays. What you bring: To excel as Head of Administration at Qube Integrated Malaysia Sdn Bhd in Kuala Lumpur, your background should reflect substantial experience managing complex administrative functions within medium-to-large organisations. A Bachelor’s Degree in Office Management, Business Administration or a related discipline equips you with foundational knowledge essential for success in this role. At least 15 years’ experience in administration roles demonstrates your deep practical understanding of best practices across medium-to-large businesses. A minimum of three years spent guiding teams highlights your ability to nurture talent through supportive leadership while ensuring dependable outcomes. Experience supporting operations within event-based or construction/logistics-heavy industries brings valuable context to asset management challenges faced by the organisation. A methodical approach combined with strong attention to detail ensures nothing slips through the cracks when juggling multiple priorities under pressure. Exceptional interpersonal skills allow you to collaborate effectively across departments while building trust among colleagues at every level within the company. High levels of integrity mean you handle confidential records discreetly—protecting both people’s privacy and organisational interests at all times. Proficiency in producing clear monthly reports gives stakeholders visibility into key administrative metrics so they can make informed decisions about ongoing operations.

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