FACILITIES MANAGER

Job Description : FACILITIES MANAGER APAC This role offers you the chance to make a meaningful impact by leading vendor, lease, and landlord relationship management, driving contract negotiations, and ensuring a premium front-of-house and office facilities experience. You will work closely with both regional business and technology teams as well as global facilities colleagues, fostering cross-border collaboration and regular travel throughout APAC. What you'll do: As an Facilities Manager for Asia Pacific based in Sydney on a full-time permanent basis with five days onsite requirement each week, you will be entrusted with overseeing a complex portfolio of offices and data centres throughout the Asia-Pacific region. Manage the complete life cycle of leases across APAC locations including key dates, options for renewal or expansion/contraction, make-goods requirements, while cultivating positive relationships with landlords. Maintain an organised lease calendar and collaborate with Legal and Finance teams to ensure commercial terms are met and compliance standards are upheld. Lead vendor selection processes including RFPs, negotiations, renewals for both soft and hard services; establish clear SLAs/KPIs and conduct quarterly business reviews to optimise service delivery. Drive cost efficiency, quality improvement, risk mitigation strategies; consolidate and optimise the vendor panel where appropriate to enhance operational outcomes. Set high standards for front-of-house operations including reception services, visitor management protocols, mailroom functions, meeting room coordination to deliver a premium experience for employees and guests. Oversee space planning activities as well as day-to-day office facilities services to ensure smooth workplace operations. Plan and execute fit-outs, refurbishments, infrastructure upgrades by engaging designers, architects and engineers; manage scope control, budgeting and scheduling including works outside normal business hours when required. Provide technical oversight by leading the Technical Facilities Manager responsible for critical MEP/HVAC/electrical systems maintenance in data centres; ensure early identification of issues with safe resolution documented to standard. Ensure statutory compliance across jurisdictions covering WHS/EHS regulations, fire safety measures and permit management; maintain accurate records and method statements at all times. Partner with Technology teams on facilities aspects of business continuity planning/disaster recovery; manage incidents effectively including after-hours change windows as needed. Own OPEX/CAPEX budgeting processes including forecasting accuracy and invoice management; deliver savings initiatives while providing clear portfolio reporting to regional/global stakeholders. Work collaboratively across geographies with multiple teams; travel regularly within APAC to lead projects, conduct audits and review vendor performance. What you bring: Extensive experience spanning over ten years in multi-site facilities or workplace management roles across APAC markets - including direct ownership of leases and vendor relationships. Proven track record working within financial services or other high-availability environments where reliability is essential. Demonstrated commercial acumen coupled with negotiation skills specifically related to lease agreements and service contracts. People leadership experience encompassing direct reports as well as third-party providers; excellent stakeholder management abilities supported by strong communication skills. Hands-on project management expertise in delivering fit-outs or workplace changes; formal PM certification such as PMP or PRINCE2 would be advantageous but not mandatory. Working knowledge of building services plus familiarity with data centre environments - capable of leading technical discussions without needing hands-on engineering skills. Comprehensive understanding of WHS/EHS regulatory requirements applicable across various APAC jurisdictions. Proficiency using CAFM/IWMS platforms alongside MS Office suite; exposure to AutoCAD would be helpful though not essential.

---