Admin Head Corporate

Job Description : Admin Head Corporate & Factory BOTSWANA Corporate Office & Manufacturing Units Reporting To VICE PRESIDENT Role Purpose To lead and manage end-to-end administration functions across the Corporate Office and Factory locations, ensuring smooth operations, cost control, statutory compliance, infrastructure management, and employee support services. 1. Administration & Facilities Management • Oversee day-to-day administrative operations at corporate and factory locations • Manage office infrastructure, factory premises, utilities, housekeeping, security, transport, and canteen services • Ensure optimal upkeep of buildings, machinery surroundings, and common facilities • Plan and execute office/factory expansions, renovations, and relocations 2. Vendor & Contract Management • Identify, negotiate, and manage vendors for security, housekeeping, transport, maintenance, travel, and other admin services • Finalize AMCs and service contracts ensuring cost efficiency and service quality • Monitor vendor performance and ensure SLA adherence 3. Statutory & Compliance Support • Ensure compliance with applicable Factory Act, Shops & Establishment Act, and local administrative regulations • Coordinate with HR, EHS, and Legal teams for audits and inspections • Maintain licenses, registrations, and statutory records related to administration 4. Factory Administration • Manage factory-level administrative requirements including: o Security and access control o Transport and shift arrangements o Canteen and employee welfare facilities • Coordinate with Plant Head for administrative support to production and operations 5. Budgeting & Cost Control • Prepare and manage administration budgets for corporate and factory locations • Track expenses and implement cost optimization initiatives • Approve and control admin-related purchases and contracts 6. Asset & Inventory Management • Maintain records of company assets including office equipment, furniture, vehicles, and facilities • Oversee asset audits, tagging, insurance, and disposal 7. Team Leadership • Lead and develop the admin team across locations • Define SOPs, KPIs, and service standards • Ensure training, discipline, and performance management of admin staff 8. Stakeholder Coordination • Act as a key point of contact for internal stakeholders, government authorities, local bodies, and service providers • Support senior management with administrative planning and execution Key Skills & Competencies • Strong knowledge of corporate and factory administration • Vendor negotiation and cost management skills • Understanding of statutory and local compliance requirements • Leadership, communication, and problem-solving abilities • Ability to manage multiple locations and priorities Qualifications & Experience • Graduate / Postgraduate in Administration, Management, or related field • 10-15 years of experience in Administration, with exposure to factory/manufacturing environments • Prior experience managing both corporate office and plant administration preferred

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