ADMIN HEAD

Job Description : ADMIN HEAD GUYANA 1. Position Overview The Admin Head is responsible for overseeing and managing all administration, facility operations, office management, site-level admin coordination, vendor management, and statutory support across all real estate projects and corporate offices. The role ensures smooth day-to-day operations, cost-efficient administration, and seamless coordination between sites, sales office, and corporate teams. 2. Key Responsibilities A. Office & Site Administration Oversee administrative operations at corporate office, sales office, and project sites. Ensure availability of office supplies, utilities, and essential facilities. Supervise housekeeping, security, front desk, and maintenance teams. Maintain infrastructure, office equipment, and AMC contracts. B. Project Site Coordination Monitor admin requirements for construction sites material movement, site security, labor facilities, safety supplies, and housekeeping. Ensure alignment of site admin activities with project timelines. Coordinate with project managers, engineers, and contractors. C. Vendor & Contract Management Identify, negotiate, and finalize vendors for security, housekeeping, IT support, travel, and other admin services. Maintain vendor performance records and service-level agreements (SLAs). Ensure timely renewal of contracts, licenses, and AMCs. D. Facility Management Oversee building maintenance, utility management (electricity, water), and essential services. Ensure smooth functioning of lifts, fire systems, CCTV, DG sets, etc. Implement facility upgrades and preventive maintenance schedules. E. Compliance & Statutory Support Coordinate with relevant authorities for licenses, approvals, and renewals (Shop & Establishment, Fire NOC, CCTV compliance etc.). Ensure adherence to RERA requirements for site facilities (when applicable). Maintain documentation and compliance registers. F. Travel, Transport & Logistics Oversee travel management for employees, including bookings and itineraries. Manage staff transport, vehicle allocation, fuel monitoring, and maintenance. Supervise courier, dispatch, and logistics operations. G. Administration Budgeting & Cost Control Prepare annual admin budgets and ensure efficient cost management. Monitor expenses, optimize admin costs, and reduce overheads. Propose cost-saving initiatives for office & site administration. H. Team Management Lead and supervise admin executives, office boys, drivers, housekeeping teams, and security staff. Provide training, conduct performance reviews, and ensure workforce discipline. Promote a culture of professionalism and accountability. I. Health, Safety & Environment (HSE) Support Ensure site and office safety guidelines are followed. Monitor compliance with fire safety standards. Coordinate with safety officers for audits and drills. 3. Required Skills & Competencies Excellent leadership and people management skills. Strong knowledge of real estate administration (office + site). Negotiation and vendor management expertise. Good understanding of compliance, statutory norms, and facility maintenance. Strong planning, coordination, and problem-solving abilities. Proficiency in MS Office and admin management systems. 4. Qualifications & Experience Graduate or MBA in Administration/Operations Management preferred. 15 years of experience in administration, preferably in real estate, construction, or infrastructure companies. Experience managing multi-site operations and large facility teams. Preferable Ex Service Man. Need self-motivated person, CTC : Open for suitable candidates

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