HEAD OF FACILITIES

Job Description : HEAD OF FACILITIES MINING DRC Ex Indian armed forces with 20+ years experience specifically in mining This is an exciting opportunity to help us create and maintain a well-functioning, secure and safe work environment. We own four buildings from which we deliver general practice services, and the successful senior manager will be responsible for coordinating and managing all maintenance, redevelopment (where required) and health and safety functions of these buildings. Ideally the successful candidate will have a knowledge of general practice and will support the Managing Director with the leasing arrangements with two external providers. The role will include managing relationships with any contractors, negotiating contracts and ensuring that contractors deliver services in a timely and effective manner. They will regularly inspect devices, structures, and systems (such as fire alarms and air conditioners) identifying the need for repairs and renovations. The successful candidate will be able to support the Managing Director in bidding for improvement grant funds. To be successful in the role of a Facilities Coordinator, the post holder should be able to juggle multiple jobs at once and have excellent knowledge of health and safety standards. The post-holder will: • Be an autonomous manager reporting directly to the Managing Director. • Oversee any day-to-day operational building issues experienced across all four buildings and be the first point of contact for any building or health and safety enquiries. • Be part of the organisation’s senior management team, contributing and providing assurance • Oversee all estates and facilities activity across all four practice bases, making sure that health and safety standards are met and arranging for repairs when needed. Facilities Management and health and safety responsibilities • Perform regular inspections of all premises to identify and address any maintenance issues promptly. • Create a work plan that is proactive and long-term to ensure both property maintenance and health and safety. • Respond to maintenance requests and prioritise tasks based on urgency. • Organise and supervise contracted building maintenance and improvements works and assist in coordinating and overseeing external contractors for repairs and maintenance projects. • Support the Managing Director in project management of estates and health and safety tasks as required. • Work closely with Practice base managers to ensure coordination of all health and safety activities are recorded as per policies and protocols • Lead on all policies and protocols for facilities and health and safety. • To check devices, structures and systems (e.g. fire alarms and air-conditioners) on a regular basis and identify needs for repairs and renovations. • Arrange for regular maintenance of equipment and internal systems (e.g. heating system, alarms, security cameras). • Oversee the coordination of annual equipment calibration. • Arrange the annual maintenance of firefighting equipment alongside practice base managers • Regularly check rooms and furniture to identify needs for repairs or renovations. • Responsible for waste management i.e. clinical, confidential and domestic waste. • Be main point of contact for cleaning company contract and regularly auditing the work of the cleaning contractor to ensure compliance with standards of infection prevention and control. • Responsible for organising and administration of statutory and mandatory training relating to premises and health and safety • Ensure good understand of CQC requirements for health and safety and be able to implement and maintain required standards. • Ensure business continuity plan is kept up to date with premises contacts. • Working alongside our Clinical Nurse Lead, ensure all Infection, Prevention and Control systems & processes are in place and monitored Liaise with the contractors to ensure the overall security arrangements for practice bases are in place including ensuring that all staff are made aware of the procedures on security and use of the alarm systems. • Ensure there is an appropriate system of key holding management and that periodic checks of site security i.e., CCTV and intruder alarms are conducted, and that appropriate progress is followed through. • Responsibility for the operational management of all buildings including out of hours contact, security, access, and weekend working. Maintaining a schedule of cover ensuring that appropriate arrangements are in place for call outs by Emergency Services and Alarm Company Control during closure periods, including nights and weekends. Building Maintenance responsibilities • Ensure the care and repair of the premises and be point of contact for contracting staff. Monitor and review contracts and services, undertaking appropriate administrative processes for specifying contracts in accordance with established guidelines. • Monitor work undertaken by contractors and certify that work has been done satisfactorily. • Working with outside contractors where necessary, to ensure the timely and costeffective repair and refurbishment of physical premises. This will include flooring, ceilings, decorating, signage and fixtures and fittings. • Manage and prioritise schedule of preventative maintenance requirements and have a significant input on refurbishments of existing premises in accordance with agreed priorities, timescales, and budget. Lead for the management and investigations into urgent reactive maintenance requirements, building defects and failures, including obtaining authorisation from the Medical Director for any required corrective actions within agreed budget and timescales. Personal and professional development • Training requirements will be monitored by yearly appraisal. • Take responsibility for own development, learning and performance. Identify gaps in knowledge and skills and how further learning can enhance delivery of the service. The list of duties in this job description is not exhaustive and is intended to outline the main activities of the post holder. Duties and responsibilities may be subject to change taking into account the development needs and following full discussion with the post holder.

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