ADMIN HEAD

Job Description : ADMIN HEAD UAE You will own the end-to-end government, immigration and access-pass process for our Abu Dhabi operations, making sure every employee, subcontractor and visitor is legally compliant and site-ready on time. Immigration & labour Process employment entry permits, residence visas, labour cards and Emirates ID through MOHRE, ICP/ICA and e-Channel / Tas'heel portals Manage visa quotas, establishment card renewals, Wage Protection System (WPS) compliance and Tawteen/Emiratisation obligations Handle medical fitness tests, biometrics, visa stamping, cancellations, exit formalities and absconding cases Track expiries (visas, passports, EIDs, labour cards, trade licence) and renew well ahead of deadline Site access & security passes Prepare and submit CICPA pass applications (new, renewal, vehicle, temporary and offshore) including police clearance, security forms and sponsor letters Coordinate ADNOC group passes and gate passes for ADNOC Onshore, Offshore, Gas Processing, Borouge, Ruwais and client-specific requirements Arrange offshore requirements: OGUK/offshore medical, HUET/BOSIET, sea survival, H2S and firefighting certificates, and boat/heliport clearances Manage OSHAD / occupational health cards, third-party training records and DOC (competency) documentation for welders, fitters, riggers and supervisors Company & client documentation Maintain trade licences, chamber of commerce registration, immigration and labour establishment files, tenancy (Tawtheeq) and vehicle registrations Support ADNOC vendor prequalification, ICV certification submissions and client audit documentation Handle attestations, legalisations, notary work, embassy submissions and typing centre coordination Keep a live compliance tracker and report weekly on pass/visa status to management and project teams Preferred candidate profile 10+ years UAE PRO experience, with at least 2 years in Abu Dhabi oil & gas contracting or EPC Proven, hands-on track record processing CICPA passes end to end this is essential, not a nice-to-have Working knowledge of MOHRE, ICP, Tas'heel, e-Channel, TAMM and ADNOC contractor portals Familiar with ADNOC HSE and site access requirements, offshore mobilisation and third-party certification Valid UAE driving licence and own car (mileage/fuel reimbursed) Fluent English and Arabic Arabic reading and writing required for government portals and correspondence Strong Excel and document-control discipline; able to manage 100+ personnel records without slipping on an expiry Available in the UAE with transferable visa or NOC preferred Existing relationships with CICPA, ADNOC security and Abu Dhabi immigration counters Experience mobilising manpower at short notice for shutdowns and turnarounds Knowledge ofHindi or Malayalam for workforce communication Immigration & labour Process employment entry permits, residence visas, labour cards and Emirates ID through MOHRE, ICP/ICA and e-Channel / Tas'heel portals Manage visa quotas, establishment card renewals, Wage Protection System (WPS) compliance and Tawteen/Emiratisation obligations Handle medical fitness tests, biometrics, visa stamping, cancellations, exit formalities and absconding cases Track expiries (visas, passports, EIDs, labour cards, trade licence) and renew well ahead of deadline Site access & security passes Prepare and submit CICPA pass applications (new, renewal, vehicle, temporary and offshore) including police clearance, security forms and sponsor letters Coordinate ADNOC group passes and gate passes for ADNOC Onshore, Offshore, Gas Processing, Borouge, Ruwais and client-specific requirements Arrange offshore requirements: OGUK/offshore medical, HUET/BOSIET, sea survival, H2S and firefighting certificates, and boat/heliport clearances Manage OSHAD / occupational health cards, third-party training records and DOC (competency) documentation for welders, fitters, riggers and supervisors Company & client documentation Maintain trade licences, chamber of commerce registration, immigration and labour establishment files, tenancy (Tawtheeq) and vehicle registrations Support ADNOC vendor prequalification, ICV certification submissions and client audit documentation Handle attestations, legalisations, notary work, embassy submissions and typing centre coordination Keep a live compliance tracker and report weekly on pass/visa status to management and project teams Preferred candidate profile 10+ years UAE PRO experience, withleast 2 years in Abu Dhabi oil & gas contracting or EPC Proven, hands-on track record processing CICPA passes end to end this is essential, not a nice-to-have Working knowledge of MOHRE, ICP, Tas'heel, e-Channel, TAMM and ADNOC contractor portals Familiar with ADNOC HSE and site access requirements, offshore mobilisation and third-party certification Valid UAE driving licence and own car (mileage/fuel reimbursed) Fluent English and Arabic Arabic reading and writing required for government portals and correspondence Strong Excel and document-control discipline; able to manage 100+ personnel records without slipping on an expiry Available in the UAE with transferable visa or NOC preferred Existing relationships with CICPA, ADNOC security and Abu Dhabi immigration counters Experience mobilising manpower at short notice for shutdowns and turnarounds Knowledge ofHindi or Malayalam for workforce communicationRole & responsibilities

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