Factory Administration Manager

Job Description : Factory Administration Manager ???? Umm Al Quwain, UAE | Full-time, on-site We’re establishing a shisha tobacco manufacturing facility and looking for a hands-on Factory Administration Manager to manage on-site administration, purchasing coordination, inventory controls and daily follow-up. You will work closely with our technical and production lead and coordinate with our finance and HR teams in Dubai. Key responsibilities: * During setup, follow up with contractors and suppliers on deliveries, site readiness and project deadlines. * Coordinate material requirements and purchases within approved budgets and authority limits. * Maintain accurate records of materials received, issued to production and held in stock. * Track production quantities, material usage and wastage, and investigate discrepancies with the production team. * Maintain complete expense, invoice and petty-cash documentation for finance review. * Coordinate employee attendance and site administration with HR. * Provide clear reports on progress, stock, spending and outstanding issues. What we’re looking for: * Proven experience in factory administration or managing the administrative operations of a production site. * A solid understanding of purchasing, inventory, manufacturing costs and documentation. * Strong Excel skills and experience with ERP or inventory systems. * The ability to coordinate teams, follow up consistently and raise issues promptly. * Strong English communication skills; Arabic is a plus. * Availability to work on-site in Umm Al Quwain. Experience in tobacco, food or other batch manufacturing environments is preferred. Factory setup experience is a strong advantage. The technical lead will oversee formulations, manufacturing processes and machinery. Your responsibility will be to keep site administration organised, records accurate and actions followed through.

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