Facilities Management Manager

Job Description : FACILITIES MANAGEMENT MANAGER INDIA AND APAC To be based out of Pune, India Position summary: The Facilities Management Manager will oversee a broad range of activities for FM in APAC. This position reports to the Facilities Management Leader/Manager –APAC, and will have 3 key responsibilities, being the ownership of analysis, and, drives optimization opportunities in the APAC FM function; the leader of the India Facilities Management organization and will also be the key point of contact for APAC Administrative Offices. Key Accountabilities Include Principal Accountabilities: · Leadership of the India Facilities Management organization, operational and financial responsibility for India FM budgets and FM operations of 4 offices, warehouse and Pune mill (USD 600k annually) · Lead small projects and manage vendor and contractor relationships as directed · Oversee all K-C Managed FM contracts/service agreements outside the scope of Integrated Facilities Management (IFM) Solution. · Areas of focus and expertise include financial/asset management, facilities management communications, process/technology, Lean activities, performance measurement, vendor administration, customer support, personnel administration, general administration, and any other special projects as assigned · Significantly participate in the management of the daily operation of APAC Facilities portfolio and APAC Administrative offices · Provide analysis and advanced-level project coordination, highly specialized operational support to Facilities Management and client base to meet organizational and business unit needs. · Be the departmental subject matter expert in requisitioning and processing of invoices. Train and otherwise support building capability of other team members in this skill area. · On an ongoing basis, develop, implement and oversee audit services of outsourced supplier in regulatory areas for APAC sites, Compliance and Procure-to-Pay process performed by outsourced integrated facilities management provider. · As part of leadership role related to APAC Administrative office portfolio: · Develop and maintain customer relationships with appropriate senior site leaders and business team leadership for Kimberly-Clark administrative sites · Drive accountability for cost effective, consistent quality facility services documented with appropriate Service Level Agreements (SLA’s) · Deliver on safe operation and compliance with Kimberly-Clark and EHS facility policy as well as other regulatory requirements · Responsible for the communication and implementation of all policies and procedures established by the company related to Facilities Management (use and amenities/occupancy/security/life safety/operations) · ? Assure response to emergencies; support business continuity and disaster recovery. ? Working directly with the Senior Site Leaders on facilities strategies and tactical solutions. Evaluate feedback to identify and develop improvement opportunities · Comply with leasehold obligations and ensure strong working relationships with landlords, where applicable · Manage assume ownership of operating expense budgets for APAC Administrative Office cost centers ? Identify opportunities to reduce service delivery costs and drive innovation · Participate in any supplier governance meetings, collaborate with Global Procurement to negotiate effective third-party agreements for facility-related services including but not limited to Corporate Dining, Records Storage and Retention Key Attributes · Strong leadership, motivation and team building skills · Ability to drive productivity and accountability · Ability to identify and apply metrics to measure and benchmark facility performance · Ability to interface with Kimberly-Clark business leaders · Ability to look at APAC overall – trends & Analysis · Become a single point of contact for all the Administrative offices in APAC region · Strong stakeholder management skills · Effective consensus builder and collaborator · Effective change management skills · Strategic thinking and ability to work independently · Strong written and verbal communicator to all levels of management and staff · Experience driving measurable continuous improvement · Excellent financial analytical capability · Working knowledge of facility technology systems including FM Systems · Ability to multitask on a variety of projects, balance workload and prioritize multiple tasks simultaneously & be highly organized ATTORNEY-CLIENT PRIVILEGED / CONFIDENTIAL · Must be able to work independently and exercise discretion competently with little direct supervision and carry out expectations of role with proficiency. · Incumbent must possess excellent communication and interpersonal skills and be able to effectively communicate and influence change at various levels in the organization. · Flexibility and the ability to adapt to constant work transitions with little or no notice · Able to quickly make decisions under circumstances with little information provided and in situations where an expert opinion is required. · Ability to demonstrate a cooperative and collaborative work style and a team-oriented perspective. Position Requirements/Minimum Experience · Master’s degree preferred in a business-related field of study, combined with a minimum 10 years of prior relevant experience. Minimum requirements that may be considered are an Associate’s degree in a business related field with a minimum of 15 years of experience in a similar business environment or job function. · Expert level of proficiency in Microsoft Office. Expertise in SAP software strongly preferred. · Requires flexibility, ability to multi-task and effective project management skills. · Demonstrate Experience in multi-market role and managing vendors/stakeholders remotely Strong communication skills are essential, including ability to interface with various levels, develop and present thoughtful recommendations, and influence strategic departmental direction. · Prior experience in Facilities Management, along with general facilities work, maintenance, logistics and repair preferred. · Past experience in project management is preferred · Past experience working with Kimberly-Clark highly preferred. Global VISA and Relocation Specifications:

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